Institute of Management Accountants Minutes November 30, 2000

Minutes - Orange County IMA Chapter Board of Directors November 30, 2000 Attendees: Clark Hill, Ken Foos, Terry Vickrey, Brigitte Holmdahl, Marcia Cordova, Jean Ridlon Meeting called to order at 7:19 pm Clark brought the meeting to order by passing out a packet of materials for each Board member. This packet included several pamphlets concerning the National guidelines, rules of order, responsibilities of board members etc. Clark discussed the issue of the various roles of board members as they have recently changed. Clark will evaluate & clarify the board member positions & roles at the next board meeting. There was discussion on getting more board members from the Chapter members. Clark notified us that Janet Bonnetto has resigned her position as a board member. Clark discussed the December technical meeting contract with the Wyndham hotel had not been faxed. He will go tomorrow night to get reservation. Clark will also call Ted Windham to verify the speaker. It was decided that Wei Xu would be responsible for the website including updates. Clark will call him to inform him. Attendance at the technical meeting was discussed- issues were call sheets, emails, newsletter, bring a person The December meeting date was clarified to be December 12, 2000. The speaker topic will be Tax Issues presented by Cindy Barnard of the IRS. Jean brought up the point that we need a writeup from the speaker. Clark will call Ted Windham to get writeup. Clark notified the board he will be on vacation from Dec 19-Jan 3. The board discussed the speaker for the January 2001 technical meeting. The meeting date will be Jan 18, 2001. The topic will be career development. Clark & Marcia will be responsible for providing the speaker. Clark will commit to the Wyndham hotel to have the Jan, Feb, & Mar 2001 meeting. It was decided that Ted Windham will provide the speaker for the February meeting. Clark will notify him. Jean brought up the issue that we don’t need board approval to pay normal bills for the Chapter. Ken can just pay. The board approved. The board discussed the meeting dates & times for the board meetings. It was decided to move the meeting day to Tuesday’s with a starting time of 6:30 pm. There will be no meeting of the board in Dec 2000 because of the holidays and the Nov 30 meeting. The Jan 2001 meeting will be held in Marcia’s office at Hemingway Personnel on Jan 4, 2001. This will be the last board meeting on a Thursday night. January Newsletter goes out Jan 6. The board discussed that the newsletter should go out the 1st week of every month. National requires receipt of the newsletter 4 weeks prior to the technical meeting advertised in the newsletter. The Jan 18 2001 meeting would then require the newsletter to go out December 23, 2000. We will try to accomplish this for the Feb 2001 meeting. Advertising in the newsletter was discussed. The following issues were brought up in regard to the newsletter. There is a $25 fee for business card size advertising in the newsletter. Ken asked where the money went for the November letter. Ken aslo asked where the receipt book for the dinner meeting. He will call Janet to retrieve Ken will collect form Accountants on Call & Robert Half. Jim Lees sent the invoices. Jean requested copy of newsletter from Brigitte to proof before finalizing The meeting information is the most important thng in the newsletter- it needs to be on the front page and not obscured by the Presidents message. The December newsletter is scheduled to go out December 4. The number of copies needed is still unclear as the roster is not updated. Jean will work to create the mailing labels from the roster downloaded from National Marcia will provide some job listings for the newsletter A new member section was discussed. We need to find out from National how to get these names. The board questioned where the mailbox for the po return address is and who has the keys. Clark will ask Mark Stupek Jean brought up the roster issue. It was noted that the roster must be completed by July to get Chapter points for the year. We can not get this for 2000 but we will create one anyway for our membership. Jean will take the downloaded roster from National and compile. We will complete another one for July 2001. Jean brought up the advertising for the roster. Brigitte will put blurb in newsletter about advertising. The following pricing was adopted. Inside cover – back & front - $200, Back Page - $300 Full page inside - $100, ½ page inside - $ 50, Business card inside - $ 25, Printer can advertise free Marcia will work on advertising next week. When money is received, the roster will be sent to the printer. The board decided that Dennis Littleford needs to be contacted in advance of board meetings so he can schedule to attend. We need his expertise and guidance at this point. Ken Foos made a motion to get a credit card for the Chapter to pay bills. This was related to the website bill. The company does not want to get checks. They want a credit card. The issue was tabled for the next board meeting following discussion. The other options such as a retainer, one month in advance, etc need to be explored. Clark will also run the issue by Dennis Littleford to see if it is even allowed by National. The website was also discussed. It was noted that the website is a great tool for the Chapter to use to communicate with it’s members. We need to stay on top of keeping it updated with contact information, meeting dates, etc. The board will review and get updates to Wei as soon as possible. The meeting was adjourned at 8:28 pm