Institute of Management Accountants Minutes March 1, 2001

Minutes - Orange County IMA Chapter Board of Directors March 1, 2001 Management Solutions Office 6:30 pm Attendees: Clark Hill, Terry Vickrey, Teresa Lennon Meeting was shortened due to lack of participation. The following items were discussed. March Technical Meeting- will be Thursday March 15, 2001 at the Wyndham. The Topic will be the “Better Decision Seminar” beginning at 5: 30pm. Clark will contact the speaker because we believe the seminar will be free. We need to gather the information needed to register and get the members out. It was decided that we need to have a board meeting where we have more time to discuss all the items needed and get the board up to speed on how to run the Chapter. We have tentatively scheduled a Saturday to accomplish this. The actual date, time and place will need to be finalized but the preliminary discussion was to have a meeting on Saturday the 10th of March so that we can also make sure we have the Technical Meeting properly planned. We could meet at Clarks Office on Saturday for about 4-5 hours. The items that need to be accomplished are: 1. Roles of Board Members Clark will go over Board member roles with each Board member individually. 2. Cmpro program utilization Terry will go over the Cmpro installation and training so we are all using the program to help us run the Chapter 3. Chapter Operations Teresa will go over the Chapter Operations Manual and Competition Guide and train Board members on what we need to know to run the Chapter effectively. These are things we need to learn so that we can move forward and begin running the Chapter much more effectively. This will help us in our efforts to accomplish our 3 priorities which are listed below as a reminder. 1. Technical Meetings- We will need to ensure that we get the dinner meetings established regularly each month. This is important to establish reliability. There are 3 things we need to do each month. a. Reserve the Wyndham Hotel space- Clark is establishing our reservation there b. Establish a speaker for the presentation c. Get minimum attendance of 20 people 2. Communications- This is the key to a successful Chapter. We need to be able to communicate with our membership. This communication is seriously lacking. There are 3 areas to concentrate on. a. Newsletter- Needs to go out in a timely manner each month with proper content b. Roster- We need to know who our members are and how best to contact them. The preferred way is by email. This way , we can easily notify everyone of the meetings so they can attend c. Establish contacts with the National Office- we need to find out who, where, when , how to get & send information to & from the National Office 3. Membership- We need to get more participation and involvement from our current membership as well as work on increasing membership. a. Work more effectively with Past Presidents & Past Board Members b. Establish active Board participation by defining needed roles and filling those spots with dedicated people c. Work on getting more members to the Board & Technical Meetings- this follows logically from establishing reliable standard meeting dates, improving communications, and working better with our current & prospective members