Institute of Management Accountants Minutes January 4, 2001

Minutes - Orange County IMA Chapter Board of Directors January 4, 2001 Hemingway Personnel Office Attendees: Clark Hill, Marcia Cordova, Ken Foos, Terry Vickrey Call to order at 6:40pm The board discussed the requirements for a quorum. A copy of the Chapter bylaws is needed. Terry will get in touch with National to get them. Clark & Marcia talked about 1/18/01 dinner meeting presentations It was reaffirmed that the regular board meetings will be the 1st Tuesday of each month in the offices of Accounting Principals 1600 Dove Street in Newport Beach. The dinner meetings (technical meeting) will be held the 3rd Thursday of every month It was discussed that we need more board members to actively participate- It will be hard to run the Chapter efficiently with only 4 board members present at this meeting. Clark will work on establishing who the board members are since there has been a lot of recent changes Once Clark determines who the board members are now – he will solidify the board & establish their roles and responsibilities. We can then define what our needs are so we can solicit some help. The board has decided to focus on the following 3 priorities: 1. Technical Meetings- We will need to ensure that we get the dinner meetings established regularly each month. This is important to establish reliability. There are 3 things we need to do each month. a. Reserve the Wyndham Hotel space- Clark is establishing our reservation there b. Establish a speaker for the presentation c. Get minimum attendance of 20 people 2. Communications- This is the key to a successful Chapter. We need to be able to communicate with our membership. This communication is seriously lacking. There are 3 areas to concentrate on. a. Newsletter- Needs to go out in a timely manner each month with proper content b. Roster- We need to know who our members are and how best to contact them. The preferred way is by email. This way , we can easily notify everyone of the meetings so they can attend c. Establish contacts with the National Office- we need to find out who, where, when , how to get & send information to & from the National Office 3. Membership- We need to get more participation and involvement from our current membership as well as work on increasing membership. a. Work more effectively with Past Presidents & Past Board Members b. Establish active Board participation by defining needed roles and filling those spots with dedicated people c. Work on getting more members to the Board & Technical Meetings- this follows logically from establishing reliable standard meeting dates, improving communications, and working better with our current & prospective members *Clark will work on establishing the roles & responsibilities of Board members *Terry will work on establishing contact with the National Office and getting member information to improve communication with both. He will also develop a questionnaire to be included on our newsletter for contacting members. *Clark will contact Jim Lees for mailing labels for newsletter which is to go out Saturday *Ken will present December financials at next Board meeting The meeting was adjourned at 8:05